Special Events, Fairs & Festivals

If you are planning to sell or give away food to the public, learn how to put food safety first! Download a copy of TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)

Organizers of all special events such as fairs, festivals and charity barbecues where food will be sold and/or given away within the District of Thunder Bay must notify the Thunder Bay District Health Unit before the event. The following steps must also be taken – failure to do so may result in the immediate closure of the individual food booth and/or the event.

  1. All persons and/or organizations planning to hold an event where food will be sold or given away to the public must submit a Special Event – Organizer Application Form (You can print off and submit the PDF as well by downloading the form to the right) and site plan for the proposed activity to the TBDHU Environmental Health Programs at least 60 days prior to the scheduled date of the activity. A Public Health Inspector will review this information and may contact you regarding food safety at your event.
  2. The event organizer must distribute copies of these guidelines and submit a Special Event – Food Vendor Application Form (You can print off and submit the PDF as well by downloading the form to the right) to each individual food vendor planning to participate in the event.
  3. Each individual food vendor must submit a Special Event – Food Vendor Application Form (You can print off and submit the PDF as well by downloading the form to the right) to the TBDHU  at least 14 days prior to the event. A Public Health Inspector will review this information and may contact vendors regarding safe food handling practices.
  4. All food must be prepared in TBDHU-approved and inspected food premises.
  5. If an exemption applies to your event or food booth, you must meet the requirements outlined in Appendix 2 – Exemption from the Food Premises Regulation Relating to Special Events of the TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)
  6. Please also refer to Food Donor List for Exempted Organizations (PDF) and Exemption Poster - Notice to Patrons - Premise Not Inspected (PDF)

 

For complete information about serving food during special events, please read TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)

The TBDHU recommends that event organizers include a condition in their event contracts stating that at least one staff person from each vendor be certified in safe food handling. The TBDHU provides safe food handling courses for those who prepare and serve food to the public. 

 

For Further Information

Call a Public Health Inspector: (807) 625-5900

or toll-free 1-888-294-6630

Last Updated: 16/06/2016