General Rules for Meetings and Events in Ontario
When hosting a meeting or event, the person responsible for the event must ensure that all current rules are followed as per the Ontario Regulation 364/20.
The Ministry of Ontario's Keeping Ontario Safe and Open Framework, sets out public health and workplace safety measures for all businesses, services and public spaces, including settings in which meetings and events may occur. Below is a summary of the additional measures required in the "Yellow - Protect" level that the TBDHU region is currently in:
- Establishments must be closed from 12 a.m. to 5 a.m.
- Liquor can only be sold or served between 9 a.m. and 11 p.m., and consumed in establishments between 12 a.m. and 9 a.m.
- Contact information is required to be collected for all seated patrons.
- Limit of 6 people may be seated together.
- Music volume must be limited to a low enough volume that a normal conversation is possible.
- A safety plan is required to be prepared and made available upon request.
All businesses, services and public spaces are subject to indoor and outdoor gathering limits. Indoor meetings or events, held within professional meeting and event spaces, are looked at on a ‘per room’ basis. In any scenario, indoor and outdoor events and gatherings cannot be merged together in order to increase the number of attendees allowed.
All those in attendance at the meeting or event must be able to maintain a physical distance of 2 metres from one another, unless they are from the same household.
Gathering limits for organized public events and gatherings in staffed businesses and facilities, such as bars, restaurants, hotels, cinemas, convention centres, banquet halls, gyms, places of worship and recreational, sporting or performing art events, are as follows:
- Indoor events can host up to 50 people.
- Outdoor events can host up to 100 people.
Gathering limits for certain organized public events and private social gatherings, such as functions, parties, dinners, gatherings, BBQs or wedding receptions held in private residences, backyards, parks and other recreational areas, are as follows:
- Indoor events can host up to 10 people.
- Outdoor events can host up to 25 people.
Information on rules that apply to social gatherings associated with a wedding, funeral or religious service, rite or ceremony, such as a wedding reception, can be found on the Places of Worship, Weddings and Funerals page.
Advice for Hosts and Organizers
If you are planning a gathering within the limits prescribed by the Government of Ontario, be a responsible host by assessing your event for risk to participants and putting measures in place to reduce the spread of COVID-19.
Ensure you are aware of the stage your community is in, as this can change quickly, and the rules that apply to that stage - visit the Current Alert Level page for details. At all stages, the main concern around public meetings and events is the density of people. Precautions should be taken to ensure physical distancing and increased environmental cleaning.
The goal is to reduce interactions between different households and increase the safety of interactions during the event. To reach this goal, organizers must put in place multiple measures to:
- promote personal protective practices (e.g. hand hygiene and physical distancing),
- maintain a healthy environment (e.g. cleaning and disinfection and physical layout), and
- manage the event so that public health measures are effective and guests are likely to follow them (e.g. procedures, communications and staff or volunteer training).
The booking of more than one room for any particular event or social gathering is not permitted.
- Guidance for Professional Meeting and Event Facilities during COVID-19
- Ontario Regulation 364/20
- Planning Tool for Event Organizers during COVID-19 (PDF)
- Planning Worksheet for Event Organizers during COVID-19 (PDF)
- Risk mitigation tool for gatherings and events operating during the COVID-19 pandemic
- Community-based measures to mitigate the spread of coronavirus disease (COVID-19) in Canada
- Risk mitigation tool for outdoor recreation spaces and activities operating during the COVID-19 pandemic