Special Events, Fairs & Festivals

If you are planning to sell or give away food to the public, learn how to put food safety first! Download a copy of TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)

IMPORTANT UPDATE (July 13, 2021): All organizers of all special events MUST NOTIFY the Thunder Bay District Health Unit BEFORE the event, whether or not food will be served or sold to the public. 

This notification is necessary to allow Public Health Inspectors to work with organizers to ensure that appropriate COVID-19 measures are being taken. 

Vendors at these events will also be asked for COVID-19 related information on their application forms.

  1. All persons and/or organizations planning to hold an event where food will be sold or given away to the public must submit a Special Event – Organizer Application Form (COVID-19 Measures) and site plan for the proposed activity to the TBDHU Environmental Health Programs at least 60 days prior to the scheduled date of the activity. A Public Health Inspector will review this information and may contact you regarding food safety at your event.
  2. The event organizer must distribute copies of these guidelines and submit a Special Event – Food Vendor Application Form (COVID-19 Measures) to each individual food vendor planning to participate in the event.
  3. Each individual food vendor must submit a Special Event – Food Vendor Application Form (COVID-19 Measures) to the TBDHU  at least 14 days prior to the event. A Public Health Inspector will review this information and may contact vendors regarding safe food handling practices.
  4. All food must be prepared in TBDHU-approved and inspected food premises.
  5. If an exemption applies to your event or food booth, you must meet the requirements outlined in Appendix 2 – Exemption from the Food Premises Regulation Relating to Special Events of the TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)
  6. Please also refer to Food Donor List for Exempted Organizations (PDF) and Exemption Poster: 
    Notice to Patrons Poster
    Notice to Patrons poster

     

 

For complete information about serving food during special events, please read TBDHU’s Special Event Guidelines – Operating Guidelines for Event Organizers and Food Vendors (PDF)

The TBDHU recommends that event organizers include a condition in their event contracts stating that at least one staff person from each vendor be certified in safe food handling. The TBDHU provides safe food handling courses for those who prepare and serve food to the public.

 

For Further Information

Call a Public Health Inspector: (807) 625-5900

or toll-free 1-888-294-6630

Last Updated: 13/07/2021