Reporting and Obtaining Immunization Records

Immunization records can be reported to the Health Unit via the following options:  

• Use Immunization Connect Ontario (ICON) - Online system for reporting and obtaining immunization records. Learn more here.
• Have the immunization record faxed to 1-807-625-4828; you can do it yourself or have your health care provider fax it for you
• Mail it to the TBDHU: 999 Balmoral Street, Thunder Bay, ON P7B 6E7

The Immunization of School Pupils Act requires that all students have proof of vaccination against several different infections. These infections are covered under Ontario's Immunization Schedule.

Because this act requires the Health Unit to keep an updated immunization record (or valid exemption) for every child attending school in the district, children starting school must submit the School Entry Immunization Form (PDF) to the Health Unit. This includes children new to school (e.g. junior kindergarten) as well as children moving to the Thunder Bay District from another jurisdiction.

Under the Child Care and Early Years Act, all children attending a licensed child care centre (daycare) must be immunized as required by the local Medical Officer of Health (MOH). The operator of the licensed facility has a legal obligation to make sure that all the children in their care are immunized according to these requirements.

Parents/guardians will be asked to complete the Licensed Child Care Entry – Immunization Form (IMT-402) (PDF).

If the record is not complete according to the Publicly Funded Immunization Schedule of Ontario, parents/guardians will receive communication from the Health Unit outlining their options.

 Adults can also choose to report their own records to the Health Unit, but are not required to do so.

Immunization records are available from the Health Unit via the following options:  

• Use Immunization Connect Ontario (ICON) - Online system for submitting and obtaining immunization records. Learn more here.
• Mailed to your home
• Faxed to a provided number
• Printed and picked up at your nearest TBDHU office

Please call 625-5900 or toll-free at 1-888-294-6630 to speak with a nurse or leave a message indicating which option you prefer. Please note that records cannot be emailed.

Immunize Canada offers the following tips for locating Old Immunization Records

• Previous healthcare providers – Consider immunizations given by your family provider, public health (like the TBDHU), urgent care clinics, or hospital emergency department visits.
• At home – look through your old papers, including baby books and school or camp forms. If you’re an adult, don’t forget to ask your parent or guardian if they still have your childhood records.
• Colleges, universities or other post-secondary institutions – Contact the health centre at any post-secondary institutions attended.
• Previous employers – Contact previous employers, including the military.

If you don’t find any immunization records you may have to repeat some vaccines. It may be time consuming but it's not harmful and will ensure you are protected. Talk to your health care provider or a nurse at the TBDHU with any questions.