PHOTO OPTION for reporting vaccines for children 0-18: Photos of immunization (vaccine) records of children 0-18 can now be reported to TBDHU by uploading to a safe and secure TBDHU link. Visit the upload page to send us the records.
USE ICON to easily access vaccines: Register for an Immunization Connect Ontario (ICON) account to easily access TBDHU vaccine records whenever you or any other family members, including children, need this information. Visit the ICON webpage to register for an account if you do not have one.
An immunization (vaccine) record keeps track of all vaccines received and may be required for school, work, medical treatment, or travel.
Reporting Vaccines for Children 0-18
- In Ontario, health care providers do no automatically report to public health the vaccines given to children 0-18 as it is the responsibility of a parent or guardian. However, if a vaccine is given by the local public health unit anywhere in Ontario, these immunizations are attached to the persons vaccine record.
- TBDHU will review the vaccine records of all elementary and secondary students each year to make sure the students are up-to-date with the requirements of the Immunization of School Pupils Act. This information will also allow for timely review and action if there is a report of a vaccine preventable disease in a school.
- See the "Reporting vaccines for children 0-18 years" tab below for all the options available.
Adult Records
- Adults have the choice of whether or not to use Immunization Connect Ontario (ICON) to safely and securely keep track of their vaccine records that may be needed in the future for medical treatment, post-secondary education programs (college, university, trade school), volunteer or employment opportunities or travel.
- Reporting vaccines for children 0-18 years
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There are several options available to report a record to TBDHU for a child 0-18 years.
Take a Picture and Upload
Take a picture of the record and upload it to a safe and secure website that allows TBDHU to access this important information that will then be added to the child's record. Please do not email any records, use this safe and secure link:
Parents/guardians will be contacted if there are any questions about the record.
Other options:
Fax to the closest TBDHU office (or have your health care provider fax it for you), mail or deliver. See the Our Locations page for a complete list.
Accessing Vaccine Records in the Future
TBDHU recommends creating an Immunization Connect Ontario (ICON) account for each child so the information can be quickly and easily accessed in the future in case it is needed for medical treatment, recreation program, post-secondary education programs (college, university, trade school), volunteer or employment opportunities or travel.
- Creating an ICON account
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To create an ICON (Immunization Connect Ontario) account, you will need an Ontario Health Card.
Children
Creating an ICON account will allow parents/guardians to easily access vaccine information when it is needed.
Adults
Adults can use this account to enter the vaccines they receive from community health care providers so they can easily access them in the future.
Adults can add any vaccines they have received during their lifetime.
NOTE: Any vaccines given by any public health unit in Ontario (with the exception of COVID-19 vaccines) will be recorded in an individuals vaccine record and can be accessed through ICON
Tips for Locating Old Immunization Records
Immunize Canada offers the following tips for locating Old Immunization Records
- Previous healthcare providers – Consider immunizations given by your family provider, public health (like the TBDHU), urgent care clinics, or hospital emergency department visits.
- At home – look through your old papers, including baby books and school or camp forms. If you’re an adult, don’t forget to ask your parent or guardian if they still have your childhood records.
- Colleges, universities or other post-secondary institutions – Contact the health centre at any post-secondary institutions attended.
- Previous employers – Contact previous employers, including the military.
If you don’t find any immunization records you may have to repeat some vaccines. It may be time consuming but it's not harmful and will ensure you are protected. Talk to your health care provider or call TBDHU with any questions.
Questions?
Contact TBDHU at 807-625-5900 or 1-888-294-6630 or email icon@tbdhu.com . Note, you cannot send vaccine records using this email address as it is not secure.
- Obtaining Vaccine Records
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The easiest and quickest option is through Immunization Connect Ontario (ICON), a safe and secure online option. More information on how to register can be found above on this page. This option is recommended because it allows the user to access the information when they need it without waiting.
However, vaccine records can also be requested from TBDHU to be:
- Mailed to your home
- Faxed to a provided number
- Printed and picked up at your nearest TBDHU office
Please call your local TBDHU branch office or the toll-free TBDHU number at 1-888-294-6630 to speak with a nurse or leave a message indicating which option you would prefer. Please note that records cannot be emailed.
For Further Information
Call the Vaccine Preventable Disease Program at (807) 625-5900
or toll-free 1-888-294-6630